Certificates & Documents: 7 Essentials That Your Chinese Supplier Should Carry

Chances of forgery are high when Chinese suppliers are in the scene but on the other hand, connecting with the right company can bring enormous profits. So the million-dollar question is— to proceed or not to proceed. Of course, go ahead with your dealings but only with an authentic supplier. To save you from the clutches of fraudsters, here is a list of 7 documents, that you should immediately ask for when dealing with a Chinese supplier—

  • 1. Business License— An 18-digit number The first and foremost legal document is a simple business license, which every legally registered Chinese company holds. Although authentic suppliers submit the same, without any hesitance, counterfeit ones generally avoid the same. Carefully review it before checking the next certificate.
  • 2. Bank Account Certificate— Representing official bank account of the Chinese supplier To prevent payments from disappearing into a personal account, ask for this certificate from your potential supplier. This way, you can stay out of blatant swindles and verify genuineness of the company. However, if the same supplier holds more than one account, request the one that has license linked to it.
  • 3. ISO 9001 Certificate — Certifying quality management system To verify the supplier you are approaching, covers the product/service you are actually seeking, issuance of an ISO 9001 certificate is mandatory. Remember, only genuine suppliers hold such certificates, with registrar’s name mentioned on it. However, always confirm with the registrar before proceeding with a final dealing.
  • 4. Test Reports— To confirm whether the product is standardised or not To stop yourself from making expensive mistakes, always ask for a product test report, to confirm that the product meets your standards and that of your country. Otherwise, there is a likelihood of losing your merchandise even when it is shipped to your nation.
  • 5. Certificate Showing Foreign Trade Registration— To confirm that it is registered in foreign trade Even though companies, which are directly associated with exports and imports, usually possess this certificate, the Chinese supplier you come across, might not hold it. In that case, going by the registration procedure, always check the company’s MOFCOM registered English name. Ensure that this company holds an official account only by this name.
  • 6. Custom Registration Certificate— To certify whether the supplier company is eligible for making customs declaration with Chinese customs Although not many companies own it, when it comes to your business, it will be a cautious move to ask for a custom registration certificate, to judge potential supplier’s capability. Often mistaken for foreign trade registration, it is a vital document, verifying the credibility of a Chinese organisation.
  • 7. Pro Forma Invoice— To check authenticity of the supplier’s bank account and its details Don’t get fooled by Chinese supplier’s enthusiasm when it comes to submitting this document, as frauds are more likely to present it, without any hesitance. This is chiefly because they themselves prepare it, so you can imagine what might happen if you miss out the details on it. Make sure the name written on invoice matches that of the company’s, its official bank account and on other certificates (ISO 9001, foreign trade registration and test reports).
  • Conclusion

    Now that you are aware of the certificates verifying legitimacy of a supplier, go ahead by sourcing the right products. However, do not forget to examine the documents submitted by your potential supplier, because the slightest of mistake might cost you millions!

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